Food supply agreement template

This a food supply agreement template sample that you can use free of charge. You can copy and paste it into Microsoft Word or Google Docs and edit as you like.

Food Supply Agreement

This Food Supply Agreement (the "Contract") is entered into on _________________________ [Date] by and between:

Supplier: _________________________ [Supplier or Company Name] located at _________________________ [Supplier Address] (the "Supplier").
Purchaser: _________________________ [Purchaser or Company Name] located at _________________________ [Purchaser Address] (the "Purchaser").

1. Scope of Agreement

The Supplier agrees to supply and deliver food products to the Purchaser under the terms and conditions set forth in this Contract.

1. Product Description

The Supplier shall provide the following food products to the Purchaser:

_________________________ [List of food items – e.g., fresh produce, meat, dairy, baked goods]
_________________________ [Product quality or grade standards]
_________________________ [Packaging requirements]
_________________________ [Storage and transportation conditions]

2. Delivery Schedule

Deliveries shall be made to the Purchaser’s location at _________________________ [Delivery Address] on _________________________ [Days of the Week], between the hours of _________________________ [Start Time] and _________________________ [End Time].

3. Quantity and Frequency

The Supplier shall deliver _________________________ [Quantity or Volume] of food products per _________________________ [Day/Week/Month] as specified by the Purchaser.

2. Terms of Contract

This Contract shall commence on _________________________ [Start Date] and remain in effect for an initial term of _________________________ [Number] months/years.
Upon expiration, this Contract may automatically renew for additional terms of _________________________ [Number] months/years unless terminated by either party with written notice at least _________________________ [Number] days prior to renewal.

3. Pricing and Payment

The Purchaser agrees to pay the Supplier $_________________________ [Amount] per _________________________ [Unit/Delivery/Month] for the food products supplied.
Payment shall be made via _________________________ [Payment Method – e.g., bank transfer, check] within _________________________ [Number] days from the date of invoice.
Late payments shall incur a fee of _________________________ [Late Fee Amount] per week until the outstanding balance is paid in full.

4. Quality Assurance and Inspection

The Supplier warrants that all food products supplied under this Contract shall meet the agreed quality standards, be free from contamination, and comply with all applicable food safety regulations.
The Purchaser reserves the right to inspect and reject any non-conforming goods at delivery.

5. Termination

Either party may terminate this Contract with written notice of _________________________ [Number] days.
In the event of termination, the Purchaser shall pay for all goods delivered and accepted prior to the termination date.
The Purchaser may terminate immediately for material breach, failure to deliver, or delivery of substandard goods.

6. Force Majeure

Neither party shall be held liable for any delay or failure to perform under this Contract due to events beyond their reasonable control, including but not limited to natural disasters, strikes, wars, government restrictions, or supply shortages.

7. Confidentiality

Both parties agree to keep confidential any trade secrets, pricing, or proprietary business information obtained during the course of this Contract.

8. Compliance with Laws

The Supplier agrees to comply with all applicable local and international food safety laws, regulations, and standards, including packaging, labeling, and transportation requirements.

9. Governing Law and Jurisdiction

This Contract shall be governed by and construed in accordance with the laws of _________________________ [Your State or Country]. Any disputes arising from this Contract shall be resolved in the courts of _________________________ [Your State or County].

10. Entire Agreement

This Contract represents the entire agreement between the parties and supersedes all prior understandings, negotiations, or representations, whether written or oral.

IN WITNESS WHEREOF, the parties hereto have executed this Food Supply Agreement as of the date first above written.

Supplier
Signature: _________________________ [Signature]
Name and title: _________________________ [Name and Title]
Date: _________________________ [Date]

Purchaser
Signature: _________________________ [Signature]
Name and title: _________________________ [Name and Title]
Date: _________________________ [Date]

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What's a Food Supply Agreement?

A food supply agreement is a legally binding contract between a supplier and a purchaser that outlines the terms and conditions for the sale and delivery of food products. This agreement serves to ensure both parties understand their responsibilities, pricing, quality expectations, and delivery terms. In this article, we’ll explore the main components of a food supply agreement, its importance, and the key clauses that protect both the supplier and the buyer.

1. Definition and Scope

A food supply agreement defines the scope of the products and services involved. It specifies the types of food items to be supplied, their quality standards, packaging, and labeling requirements. The agreement also includes the delivery schedule, storage conditions, and any special handling instructions to maintain freshness and compliance with food safety regulations.

2. Parties Involved

The contract clearly identifies the parties:

Supplier: The entity responsible for producing, packaging, and delivering the food products.
Purchaser: The business or organization buying the food, such as a restaurant, retailer, or distributor.

Each party’s contact information, business registration details, and addresses are included to ensure transparency and accountability.

3. Terms and Conditions

The terms and conditions outline the commercial framework of the agreement. This section typically includes:

Pricing and payment terms
Delivery schedules and logistics
Minimum order quantities
Late payment penalties
Return and refund policies

It also covers risk transfer—clarifying when ownership and liability for the goods pass from supplier to purchaser (often upon delivery or acceptance).

4. Duration and Renewal

Food supply agreements specify how long the arrangement will last—whether it’s a short-term seasonal supply or a long-term partnership. The agreement may include provisions for automatic renewal, early termination, and renegotiation of terms in case of market or regulatory changes. Clear termination clauses help both parties plan for continuity or transition without conflict.

5. Product Quality and Safety Standards

Quality assurance is a crucial part of any food supply contract. This section outlines the standards each product must meet, referencing specific regulations, certifications (e.g., HACCP, ISO 22000), or inspection requirements. It may also establish the process for handling defective or spoiled goods, including rights to inspection, replacement, or refund.

6. Legal Compliance

Food supply agreements must comply with all relevant food safety, labeling, and transportation laws. This includes national and international regulations depending on where the products are manufactured and sold. Compliance clauses protect both parties from legal penalties related to unsafe or mislabeled products.

7. Confidentiality and Data Protection

Since the supplier and purchaser may share sensitive business information—such as pricing, recipes, or customer lists—a confidentiality clause ensures this data is not disclosed to third parties. In some cases, the agreement may also address data protection and record-keeping obligations, especially for traceability under food safety laws.

Conclusion

A food supply agreement is essential for ensuring a smooth and transparent business relationship between suppliers and purchasers. It provides legal protection, defines expectations, and minimizes risks related to delivery delays, quality issues, or payment disputes. Whether you are a food producer, wholesaler, or buyer, having a well-drafted food supply agreement is key to maintaining trust, consistency, and compliance in the food industry.