Freelance recruiter contract template

This a freelance recruiter contract template sample that you can use free of charge. You can copy and paste it into Microsoft Word or Google Docs and edit as you like.

Freelance Recruiter Contract

This Freelance Recruiter Contract (the "Contract") is entered into on _________________________ [Date] by and between:

Freelance recruiter: _________________________ [Recruiter Name or Company] located at _________________________ [Recruiter Address] (the "Provider").
Client: _________________________ [Client Name] located at _________________________ [Client Address] (the "Client").

1. Scope of Services

The Provider agrees to provide recruitment services to the Client as outlined below:

1. Service Description

The Provider shall perform recruitment services for positions based at _________________________ [Client Location or Remote] on _________________________ [Days of the Week], between the hours of _________________________ [Start Time] and _________________________ [End Time].

2. Services Included

The recruitment services shall include but are not limited to:

_________________________ [Sourcing and screening candidates]
_________________________ [Reviewing resumes and applications]
_________________________ [Conducting initial interviews]
_________________________ [Presenting qualified candidates to the Client]
_________________________ [Coordinating interviews with the Client]
_________________________ [Reference and background checks, if applicable]
_________________________ [Other recruitment-related tasks as agreed upon by both parties]

3. Frequency

The services shall be performed _________________________ [Frequency] per _________________________ [Week/Month].

2. Terms of Contract

This Contract shall commence on _________________________ [Start Date] and shall continue for an initial term of _________________________ [Number] months/years, unless terminated earlier as provided herein.
After the initial term, this Contract shall automatically renew for successive periods of _________________________ [Number] months/years, unless either party provides written notice of termination at least _________________________ [Number] days prior to the expiration of the then-current term.

3. Payment Terms

The Client agrees to pay the Provider a total sum of $_________________________ [Amount] per _________________________ [Frequency or Per Hire] for the recruitment services rendered.
Payment shall be made _________________________ [Payment Method] within _________________________ [Number] days of receipt of invoice.
Late payments shall incur a late fee of _________________________ [Late Fee Amount] for each week the payment is overdue.

4. Termination

Either party may terminate this Contract by providing written notice to the other party _________________________ [Number] days prior to the intended termination date.
In the event of termination, the Client shall pay for all services rendered up to the termination date or for any successfully placed candidates, as agreed.

5. Force Majeure

Neither party shall be liable for any failure or delay in performing their obligations under this Contract if such failure or delay is due to circumstances beyond their reasonable control, including but not limited to acts of God, war, terrorism, civil unrest, government action, fire, flood, or natural disasters.

6. Confidentiality

Both parties agree to maintain the confidentiality of any proprietary, business, or candidate-related information disclosed during the course of this Contract.

7. Governing Law and Jurisdiction

This Contract shall be governed by and construed in accordance with the laws of _________________________ [Your State or Country]. Any disputes arising out of or in connection with this Contract shall be resolved exclusively by the courts of _________________________ [Your State or County].

8. Entire Agreement

This Contract constitutes the entire agreement between the parties and supersedes all prior agreements, understandings, and negotiations, whether written or oral.

IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the date first above written.

Provider
Signature: _________________________ [Signature]
Name and title: _________________________ [Name and Title]
Date: _________________________ [Date]

Client
Signature: _________________________ [Signature]
Name and title: _________________________ [Name]
Date: _________________________ [Date]

Sign documents for free

No signup required

What's a Freelance Recruiter Contract?

A freelance recruiter contract is a legal agreement between two parties, typically a client company and an independent recruiter, outlining the terms and conditions under which recruitment services are provided. This contract serves as a critical framework for setting expectations, defining responsibilities, and protecting both parties throughout the hiring process. In this article, we'll explore the essential components of a freelance recruiter contract, why it matters, and what to consider when drafting or signing one.

1. Definition and Scope

A freelance recruiter contract defines the scope of recruitment services to be provided, specifying the types of roles to be filled, the level of involvement in the hiring process, and any limitations or exclusions. It may include services such as candidate sourcing, resume screening, initial interviews, shortlisting, and coordination with hiring managers.

2. Parties Involved

The contract clearly identifies the parties involved: the client seeking to hire talent and the freelance recruiter providing recruitment services. It includes contact details for both parties and outlines their respective roles, responsibilities, and decision-making authority during the recruitment process.

3. Terms and Conditions

Freelance recruiter contracts outline the terms and conditions governing the engagement, including fee structure (such as per-hire fees or retainers), payment timelines, replacement guarantees, and conditions for fee eligibility. They may also address liability limitations, non-solicitation clauses, and dispute resolution methods.

4. Duration and Renewal

The contract specifies the duration of the agreement, whether it applies to a single role, multiple hires, or an ongoing recruitment partnership. It may include provisions for automatic renewal, early termination, notice periods, and conditions under which the agreement can be modified or extended.

5. Service Specifications

Detailed service specifications are essential and may include the recruitment methodology, communication frequency, reporting expectations, and performance benchmarks. The contract may also define what constitutes a “successful placement” and the recruiter’s obligations after a candidate is hired.

6. Legal Compliance

Freelance recruiter contracts should comply with applicable labor, employment, and data protection laws. This includes regulations related to equal employment opportunity, anti-discrimination practices, and the lawful handling of candidate data. Compliance with industry standards and ethical recruitment practices may also be addressed.

7. Confidentiality and Privacy

Confidentiality clauses are critical in freelance recruiter contracts to protect sensitive business information and candidate data. Privacy obligations ensure that resumes, interview notes, and proprietary company details are handled securely and used solely for recruitment purposes.

Conclusion

Freelance recruiter contracts play a vital role in structuring professional recruitment engagements, ensuring transparency, accountability, and legal protection for both clients and recruiters. By clearly defining the scope of services, financial terms, and legal obligations, these contracts help minimize disputes and align expectations. Whether you’re a company hiring through a freelance recruiter or a recruiter offering independent services, understanding the key elements of a freelance recruiter contract is essential for a smooth and successful collaboration.