Personal training contract template

This a personal training contract template sample that you can use free of charge. You can copy and paste it into Microsoft Word or Google Docs and edit as you like.

Personal Training Agreement

This Personal Training Agreement (the "Contract") is entered into on _________________________ [Date] by and between:

Personal Trainer: _________________________ [Trainer Name or Business Name] located at _________________________ [Trainer Address] (the "Trainer").
Client: _________________________ [Client Name] located at _________________________ [Client Address] (the "Client").

1. Scope of Services

The Trainer agrees to provide personal training services to the Client as outlined below:

1. Service Description

The Trainer shall conduct personal training sessions for the Client at _________________________ [Location or Gym Name] on _________________________ [Days of the Week], between the hours of _________________________ [Start Time] and _________________________ [End Time].

2. Services Included

The personal training services shall include but are not limited to:

_________________________ [One-on-one fitness training sessions]
_________________________ [Customized workout planning and monitoring]
_________________________ [Nutrition and lifestyle guidance]
_________________________ [Body composition and fitness assessments]
_________________________ [Progress tracking and goal setting]
_________________________ [Group or partner sessions, if applicable]
_________________________ [Other agreed-upon fitness-related services]

3. Frequency

The services shall be performed _________________________ [Number] times per _________________________ [Week/Month].

2. Terms of Contract

This Contract shall commence on _________________________ [Start Date] and shall continue for an initial term of _________________________ [Number] months/sessions, unless terminated earlier as provided herein.
After the initial term, this Contract may be renewed upon mutual agreement between the Trainer and Client.

3. Payment Terms

The Client agrees to pay the Trainer a total sum of $_________________________ [Amount] per _________________________ [Session/Week/Month] for the personal training services rendered.
Payment shall be made _________________________ [Payment Method, e.g., cash, bank transfer, card] prior to the commencement of each session or training package.
Cancellations must be made at least _________________________ [Number] hours in advance. Late cancellations or no-shows may result in a forfeited session or applicable fee.
Late payments shall incur a late fee of _________________________ [Late Fee Amount] per week overdue.

4. Termination

Either party may terminate this Contract by providing written notice _________________________ [Number] days prior to the intended termination date.
In the event of termination, the Client shall pay for all sessions completed up to the termination date.
Refunds for unused prepaid sessions shall be handled according to the Trainer’s refund policy outlined herein: _________________________ [Refund Policy Details].

5. Health and Safety

The Client acknowledges that participation in physical exercise involves inherent risks and agrees to inform the Trainer of any health conditions, injuries, or limitations before beginning the training program.
The Trainer shall not be held liable for any injury, accident, or health issue that may arise from the Client’s participation, provided that the Trainer acted within reasonable professional standards.

6. Force Majeure

Neither party shall be liable for failure or delay in performing obligations due to events beyond their control, including but not limited to natural disasters, illness, government restrictions, or emergencies.

7. Confidentiality

Both parties agree to maintain the confidentiality of any personal, medical, or proprietary information shared during the course of this Contract.

8. Governing Law and Jurisdiction

This Contract shall be governed by and construed in accordance with the laws of _________________________ [Your State or Country]. Any disputes arising out of or in connection with this Contract shall be resolved exclusively by the courts of _________________________ [Your State or County].

9. Entire Agreement

This Contract constitutes the entire agreement between the parties and supersedes all prior discussions, agreements, or understandings, whether written or oral.

IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the date first above written.

Trainer
Signature: _________________________ [Signature]
Name and title: _________________________ [Name and Title]
Date: _________________________ [Date]

Client
Signature: _________________________ [Signature]
Name: _________________________ [Client Name]
Date: _________________________ [Date]

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What's a Personal Training Contract?

A personal training contract is a formal agreement between a fitness professional (the personal trainer) and their client, outlining the terms, conditions, and expectations of the personal training services to be provided. This contract serves as a foundation for building trust, ensuring professionalism, and protecting both parties’ rights and interests. In this article, we’ll explore what a personal training contract is, its essential components, and why it’s crucial for both trainers and clients.

1. Definition and Scope

A personal training contract defines the scope of fitness and wellness services to be provided by the trainer. It typically outlines the type of training (e.g., strength training, weight loss, rehabilitation, performance improvement), session duration, and frequency. The contract may also specify whether the sessions take place in a gym, at home, outdoors, or online.

2. Parties Involved

The contract identifies the two parties:

The Trainer: the individual or company providing fitness services.
The Client: the person receiving training sessions.

Both parties’ names, contact information, and relevant details are included to clearly define responsibilities and ensure proper communication throughout the training program.

3. Terms and Conditions

Personal training contracts outline the main terms of engagement, such as:

Payment structure (per session, package, or monthly plan)
Cancellation and rescheduling policies
Late arrival procedures
Refund policy for unused sessions
Trainer’s obligations, such as designing safe and effective workouts
Client’s obligations, including following guidance and disclosing health conditions

These terms help maintain professionalism and consistency in the working relationship.

4. Duration and Renewal

The contract specifies the initial term of the agreement, such as a one-month, three-month, or annual training plan. It may include provisions for automatic renewal, continuation, or termination. Both parties can agree on notice periods for cancellation or extension to ensure smooth transitions between contract terms.

5. Service Specifications

This section details what’s included in the training program, such as:

Number and length of sessions per week
Fitness assessments or progress tracking
Nutrition guidance or coaching add-ons
Online or hybrid training options

The service specifications should also mention what’s not included, preventing misunderstandings later on.

6. Legal and Safety Compliance

Personal training contracts must comply with local laws and professional standards. Trainers should have valid certifications, liability insurance, and emergency procedures in place. The contract may also include a waiver of liability, clarifying that the client participates at their own risk and must disclose any medical conditions that could affect training.

7. Confidentiality and Privacy

Since personal trainers often handle sensitive health and fitness information, confidentiality clauses are essential. These ensure that personal data, fitness assessments, and health records are not shared without consent, in compliance with privacy laws and ethical guidelines.

Conclusion

A personal training contract is not just a formality—it’s a crucial tool for ensuring clear expectations, safety, and professionalism. By defining the scope of services, payment terms, and responsibilities, it protects both the trainer and the client while fostering a transparent and productive relationship. Whether you’re a fitness professional or a client looking to start a training program, having a well-drafted personal training contract is key to achieving your goals with confidence and peace of mind.