Private teacher contract template

This a private teacher contract template sample that you can use free of charge. You can copy and paste it into Microsoft Word or Google Docs and edit as you like.

Private Teacher Contract

This Private Teacher Contract (the "Contract") is entered into on _________________________ [Date] by and between:

Teacher: _________________________ [Teacher Name] located at _________________________ [Teacher Address] (the "Provider").
Student/Client: _________________________ [Client Name] located at _________________________ [Client Address] (the "Client").

1. Scope of Services

The Provider agrees to offer private teaching services to the Client as outlined below:

1. Service Description

The Provider shall deliver private lessons at _________________________ [Location or Online Platform] on _________________________ [Days of the Week], between the hours of _________________________ [Start Time] and _________________________ [End Time].

2. Subjects and Topics Covered

Subject areas included under this Contract are:

_________________________ [Main subject, e.g., Mathematics, English, Science]
_________________________ [Supplementary topics or focus areas]
_________________________ [Test preparation, homework assistance, or skill development]
_________________________ [Any additional topics mutually agreed upon]

3. Frequency

The lessons shall be conducted _________________________ [Number] times per _________________________ [Week/Month].

2. Terms of Contract

This Contract shall commence on _________________________ [Start Date] and shall continue for an initial term of _________________________ [Number] months/years unless terminated earlier under this Contract.
After the initial term, the Contract shall automatically renew for successive periods of _________________________ [Number] months/years unless either party provides written notice at least _________________________ [Number] days before the end of the current term.

3. Payment Terms

The Client agrees to pay the Provider $_________________________ [Amount] per _________________________ [Lesson/Hour/Week/Month] for the teaching services.
Payments shall be made via _________________________ [Payment Method] within _________________________ [Number] days of receiving an invoice.
Late payments shall incur a late fee of _________________________ [Late Fee Amount] for each week the payment is overdue.

4. Termination

Either party may terminate this Contract by giving _________________________ [Number] days' written notice.
Upon termination, the Client shall pay for all lessons conducted up to the termination date.

5. Force Majeure

Neither party shall be liable for delays or failure to perform their obligations due to causes beyond their reasonable control, including acts of God, war, government actions, natural disasters, or other emergencies.

6. Confidentiality

Both parties agree to keep confidential any personal, educational, or proprietary information exchanged during the course of this Contract.

7. Governing Law and Jurisdiction

This Contract is governed by the laws of _________________________ [Your State or Country]. Any dispute arising from this Contract shall be resolved in the courts of _________________________ [Your State or County].

8. Entire Agreement

This Contract constitutes the full agreement between the parties and supersedes all prior verbal or written agreements.

IN WITNESS WHEREOF, the parties have executed this Contract as of the date first written above.

Provider
Signature: _________________________ [Signature]
Name and Title: _________________________ [Name and Title]
Date: _________________________ [Date]

Client
Signature: _________________________ [Signature]
Name: _________________________ [Name]
Date: _________________________ [Date]

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What's a Private Teacher Contract?

A private teacher contract is a formal agreement between a teacher or tutor and a student (or the student’s parent/guardian) that outlines the terms, expectations, and responsibilities related to private lessons. This type of contract is essential for ensuring clarity, protecting both parties, and establishing a professional working relationship. In this article, we’ll break down what a private teacher contract includes, why it matters, and what to consider before signing or creating one.

1. Definition and Scope

A private teacher contract defines the scope of educational services to be provided, such as the subject taught, the level of instruction, and the goals of the lessons. It may include academic tutoring, skill development, test preparation, language instruction, or specialized coaching. The contract also outlines the lesson format — whether in-person, online, or hybrid.

2. Parties Involved

The agreement clearly identifies the parties: the private teacher offering the lessons and the student or parent commissioning the service. It includes contact information for both sides and sets expectations regarding roles, communication, and responsibilities.

3. Terms and Conditions

Private teacher contracts outline essential terms governing the relationship, including pricing, payment schedules, accepted payment methods, and any additional fees. They also cover cancellation policies, make-up lesson rules, and lateness policies. In some cases, the contract may detail expectations regarding lesson preparation, materials, or homework.

4. Duration and Renewal

The contract specifies how long the agreement lasts — whether for a single lesson, a set number of weeks, an entire academic term, or an ongoing arrangement. It may include automatic renewal clauses, end-of-term evaluations, or procedures for modifying or extending the agreement.

5. Service Specifications

This section outlines what the teacher will provide during lessons, such as teaching methods, curriculum, learning materials, and performance tracking. It may also cover lesson frequency, session length, and location. Any special instructions or student needs should be clearly noted to ensure tailored and effective instruction.

6. Legal Compliance

Private teacher contracts must adhere to applicable laws and regulations, including those related to educational standards, safety, and data protection. For teachers who operate as independent contractors or businesses, compliance with local licensing or tax regulations may also be addressed.

7. Confidentiality and Privacy

Because private teaching often involves sensitive academic or personal information, confidentiality clauses help protect the student’s data, progress, and any materials exchanged. Privacy considerations are especially important when working with minors or conducting online lessons.

Conclusion

A private teacher contract is a vital tool for creating structure, accountability, and transparency in the student-teacher relationship. By clearly laying out expectations, responsibilities, and legal protections, it helps prevent misunderstandings and ensures a productive experience for both parties. Whether you're a private teacher offering your services or a client seeking personalized instruction, understanding the components of a private teacher contract helps you enter the agreement with confidence and clarity.