Project management agreement template

This a project management agreement template sample that you can use free of charge. You can copy and paste it into Microsoft Word or Google Docs and edit as you like.

Project Management Agreement

This Project Management Agreement (the "Contract") is entered into on _________________________ [Date] by and between:

Project Manager: _________________________ [Project Manager or Company Name] located at _________________________ [Provider Address] (the "Provider").
Client: _________________________ [Client Name] located at _________________________ [Client Address] (the "Client").

1. Scope of Services

The Provider agrees to provide project management services to the Client as outlined below:

1. Service Description

The Provider shall oversee and manage the Client’s project located at _________________________ [Project Location] on _________________________ [Days of the Week], between the hours of _________________________ [Start Time] and _________________________ [End Time].

2. Services Included

The project management services shall include but are not limited to:

_________________________ [Project planning and scheduling]
_________________________ [Resource allocation and team coordination]
_________________________ [Risk assessment and mitigation]
_________________________ [Budget tracking and cost management]
_________________________ [Monitoring project milestones and deliverables]
_________________________ [Reporting progress to the Client]
_________________________ [Other project management tasks as agreed upon by both parties]

3. Frequency

The services shall be performed _________________________ [Frequency] per _________________________ [Week/Month].

2. Terms of Contract

This Contract shall commence on _________________________ [Start Date] and shall continue for an initial term of _________________________ [Number] months/years, unless terminated earlier as provided herein.
After the initial term, this Contract shall automatically renew for successive periods of _________________________ [Number] months/years, unless either party provides written notice of termination at least _________________________ [Number] days prior to the expiration of the then-current term.

3. Payment Terms

The Client agrees to pay the Provider a total sum of $_________________________ [Amount] per _________________________ [Frequency] for the project management services rendered.
Payment shall be made _________________________ [Payment Method] within _________________________ [Number] days of receipt of invoice.
Late payments shall incur a late fee of _________________________ [Late Fee Amount] for each week the payment is overdue.

4. Termination

Either party may terminate this Contract by providing written notice to the other party _________________________ [Number] days prior to the intended termination date.
In the event of termination, the Client shall pay for all services rendered up to the termination date.

5. Force Majeure

Neither party shall be liable for any failure or delay in performing their obligations under this Contract if such failure or delay is due to circumstances beyond their reasonable control, including but not limited to acts of God, war, terrorism, civil unrest, government action, fire, flood, or natural disasters.

6. Confidentiality

Both parties agree to maintain the confidentiality of any proprietary or sensitive information disclosed during the course of this Contract.

7. Governing Law and Jurisdiction

This Contract shall be governed by and construed in accordance with the laws of _________________________ [Your State or Country]. Any disputes arising out of or in connection with this Contract shall be resolved exclusively by the courts of _________________________ [Your State or County].

8. Entire Agreement

This Contract constitutes the entire agreement between the parties and supersedes all prior agreements, understandings, and negotiations, whether written or oral.

IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the date first above written.

Provider
Signature: _________________________ [Signature]
Name and title: _________________________ [Name and Title]
Date: _________________________ [Date]

Client
Signature: _________________________ [Signature]
Name and title: _________________________ [Name]
Date: _________________________ [Date]

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What's a Project Management Agreement?

A project management agreement is a formal contract between a client and a project manager or project management firm. It outlines the responsibilities, deliverables, timelines, and terms under which the project manager will oversee and execute a project. This agreement establishes clear expectations, protects both parties legally, and ensures accountability throughout the project lifecycle. In this article, we break down the core components of a project management agreement and what to look out for before signing one.

1. Definition and Scope

The agreement defines the scope of project management services, detailing what the project manager is responsible for. This can include planning, scheduling, budgeting, risk management, team coordination, reporting, and ensuring the project meets its objectives. A well-defined scope prevents misunderstandings and sets the foundation for measurable outcomes.

2. Parties Involved

The contract identifies the parties: the client commissioning the project and the project manager or project management company providing the service. It includes essential identification and contact details, and it clarifies each party’s obligations, authority, and communication expectations throughout the project.

3. Terms and Conditions

The terms and conditions section explains how the relationship will operate. It covers compensation, billing structure, payment timelines, cancellation rules, and consequences of non-performance. It may also include clauses on liability, warranties, indemnification, and how disagreements or breaches will be handled.

4. Duration and Renewal

This part outlines the timeline of the engagement — whether the agreement covers the full project lifecycle or specific phases. It also explains when the contract begins, when it ends, conditions for early termination, and whether extensions or renewals are possible if the project timeline changes.

5. Service Specifications

The agreement should clearly describe the project management methodologies, tools, and standards that will be used. It may include details about reporting formats, meeting frequency, performance metrics, and quality expectations. These specifics help ensure alignment between the project manager and the client from day one.

6. Legal Compliance

A project management agreement must comply with applicable laws, such as labor regulations, industry standards, safety requirements, and financial or data-handling rules. It may also reference compliance with recognized frameworks or methodologies, such as PMI guidelines, Agile practices, or other industry-specific standards.

7. Confidentiality and Privacy

Due to the sensitive nature of many projects, confidentiality clauses often form a key part of the contract. These clauses safeguard proprietary information, business strategies, personal data, or any confidential materials exchanged during the project. Privacy expectations and data protection obligations should be clearly addressed.

Conclusion

A project management agreement is essential for setting a solid foundation between a client and a project manager. By thoroughly outlining the scope of work, expectations, timelines, and legal protections, the agreement minimizes risks and promotes transparency. Whether you're hiring a project manager or offering project management services, understanding these contract components ensures smoother collaboration and a higher likelihood of project success.