Spa membership contract template

This a spa membership contract template sample that you can use free of charge. You can copy and paste it into Microsoft Word or Google Docs and edit as you like.

Spa Membership Contract

This Spa Membership Contract (the "Contract") is entered into on _________________________ [Date] by and between:

Spa Provider: _________________________ [Spa Name] located at _________________________ [Spa Address] (the "Provider").
Member: _________________________ [Client Name] located at _________________________ [Client Address] (the "Member").

1. Scope of Membership

The Provider agrees to offer spa membership services to the Member as outlined below:

1. Membership Description

The Member shall have access to spa services at _________________________ [Spa Location] during regular business hours: _________________________ [Start Time] to _________________________ [End Time], on _________________________ [Days of the Week].

2. Services Included

The membership benefits shall include but are not limited to:

_________________________ [Monthly massage sessions]
_________________________ [Facial treatments]
_________________________ [Sauna and steam room access]
_________________________ [Fitness or wellness classes]
_________________________ [Discounts on additional spa services or products]
_________________________ [Guest passes]
_________________________ [Other spa amenities as agreed upon by both parties]

3. Frequency

The Member shall receive _________________________ [Number] included services per _________________________ [Week/Month] as part of their membership plan.

2. Terms of Contract

This Contract shall commence on _________________________ [Start Date] and shall continue for an initial term of _________________________ [Number] months/years unless terminated earlier as provided herein.
After the initial term, the Contract will automatically renew for successive periods of _________________________ [Number] months/years unless either party provides written notice of cancellation at least _________________________ [Number] days before the end of the current term.

3. Payment Terms

The Member agrees to pay a membership fee of $_________________________ [Amount] per _________________________ [Week/Month] for access to spa services.
Payment shall be made via _________________________ [Payment Method] and billed automatically on the _________________________ [Billing Date].
Late or failed payments may incur a fee of _________________________ [Late Fee Amount] for each billing cycle missed.

4. Termination

Either party may terminate this Contract by providing written notice _________________________ [Number] days before the intended termination date.
If terminated, the Member shall pay for all services received up to the date of termination.
No refunds shall be given for unused services unless required by law or outlined in the Provider’s refund policy.

5. Member Responsibilities

The Member agrees to:

Follow spa rules, policies, and safety guidelines.
Maintain proper conduct while using the facilities.
Schedule services in advance when required.
Provide notice of cancellations according to the Provider’s scheduling policy.

6. Force Majeure

Neither party shall be held liable for delays or failure to perform obligations due to events beyond reasonable control, including natural disasters, government restrictions, or emergencies.

7. Confidentiality

Both parties agree to keep any sensitive or proprietary information exchanged under this Contract confidential.

8. Governing Law and Jurisdiction

This Contract shall be governed by the laws of _________________________ [Your State or Country]. Any disputes shall be resolved exclusively in the courts of _________________________ [Your State or County].

9. Entire Agreement

This Contract constitutes the full agreement between the parties and supersedes all prior discussions, promises, or agreements, whether written or verbal.

IN WITNESS WHEREOF, the parties have executed this Contract as of the date written above.

Provider
Signature: _________________________ [Signature]
Name and title: _________________________ [Name and Title]
Date: _________________________ [Date]

Member
Signature: _________________________ [Signature]
Name: _________________________ [Name]
Date: _________________________ [Date]

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What's a Spa Membership Contract?

A spa membership contract is an agreement between a spa facility and an individual who wishes to enroll in a membership program that provides access to wellness services, treatments, and amenities. This contract ensures both parties understand the terms of the membership, what is included, how payments work, and the expectations on both sides. In this article, we'll break down what a spa membership contract covers, why it matters, and the key components you should pay attention to before signing or creating one.

1. Definition and Scope

A spa membership contract outlines what services and benefits the member will receive as part of the membership. This may include massages, facials, access to saunas, steam rooms, fitness classes, or exclusive discounts. It also defines limitations such as the number of services allowed per month, blackout periods, and whether unused services can roll over.

2. Parties Involved

The contract identifies the two parties:

The spa providing the membership services.
The client enrolling in the membership program.

It also includes essential information like names, addresses, and any relevant membership ID or account details. Clear identification helps prevent disputes and ensures both parties know who is responsible for what.

3. Terms and Conditions

Spa membership contracts spell out the rules governing the membership, including payment schedules, fees, cancellation policies, and any penalties or charges. This section may also define:

Billing frequency
Accepted payment methods
Refund policies
Consequences for late or failed payments

Additionally, it may detail spa policies such as appointment scheduling, cancellation windows, and member responsibilities when using the facilities.

4. Duration and Renewal

The contract specifies how long the membership lasts—whether monthly, quarterly, or yearly. Many spa memberships automatically renew unless the member provides written notice before the renewal date. This section explains how renewals work and how either party can terminate the agreement, along with applicable notice periods.

5. Service Specifications

A strong contract outlines the specific services the member is entitled to. This may include:

How many treatments are included per month
Types of treatments available in the membership tier
Access to amenities like pools, saunas, or relaxation lounges
Discounts on retail products or add-on services

The contract should also clarify whether appointments must be booked in advance, peak-hour restrictions, and any rules around sharing or transferring membership benefits.

6. Legal Compliance

Spa membership contracts must align with consumer protection laws and health and safety regulations. Depending on the jurisdiction, membership plans may be subject to auto-renewal disclosure rules or cancellation rights. This section may also address liability waivers, acknowledgment of spa rules, and compliance with local wellness industry standards.

7. Confidentiality and Privacy

Since spa memberships often involve personal data—such as health preferences, contact details, or payment information—the contract may include confidentiality and privacy clauses. These clauses ensure the spa protects the member’s information and follows data protection laws. This can also cover sensitive information shared during treatments or wellness consultations.

Conclusion

A spa membership contract is essential for establishing a clear and professional relationship between the spa and the member. By outlining membership benefits, responsibilities, pricing, and legal considerations, it helps prevent misunderstandings and protects both parties. Whether you're joining a spa or offering membership plans, understanding these contract components ensures transparency, accountability, and a smooth experience throughout the membership period.