Tutoring contract template

This a tutoring contract template sample that you can use free of charge. You can copy and paste it into Microsoft Word or Google Docs and edit as you like.

Tutoring Service Agreement

This Tutoring Service Agreement (the "Contract") is entered into on _________________________ [Date] by and between:

Tutor: _________________________ [Tutor Name or Company Name] located at _________________________ [Tutor Address] (the "Tutor").
Client (Student or Parent): _________________________ [Client Name] located at _________________________ [Client Address] (the "Client").

1. Scope of Services

The Tutor agrees to provide educational tutoring services to the Client as outlined below:

1. Service Description

The Tutor shall provide tutoring sessions to the Client (or Client’s child) in the subject(s) of _________________________ [Subject(s) or Courses] at _________________________ [Location or Online Platform] on _________________________ [Days of the Week], between _________________________ [Start Time] and _________________________ [End Time].

2. Services Included

The tutoring services shall include but are not limited to:

_________________________ [Lesson planning and instruction in agreed subjects]
_________________________ [Homework assistance and exam preparation]
_________________________ [Providing educational resources and materials]
_________________________ [Tracking academic progress and providing feedback]
_________________________ [Regular communication with the Client about progress]
_________________________ [Other tutoring-related tasks as agreed upon by both parties]

3. Frequency

The tutoring sessions shall be held _________________________ [Frequency] per _________________________ [Week/Month].

2. Terms of Contract

This Contract shall commence on _________________________ [Start Date] and continue for an initial term of _________________________ [Number] months, unless terminated earlier as provided herein.
After the initial term, this Contract may be renewed upon mutual agreement between both parties.

3. Payment Terms

The Client agrees to pay the Tutor a rate of $_________________________ [Hourly Rate] per hour/session.
Payment shall be made via _________________________ [Payment Method] within _________________________ [Number] days after each session or invoice.
Cancellations made less than _________________________ [Number] hours before the scheduled session may incur a cancellation fee of $_________________________ [Amount].
Late payments shall incur a late fee of _________________________ [Late Fee Amount] per week.

4. Responsibilities of the Parties

The Tutor agrees to provide professional and high-quality tutoring services.
The Client agrees to ensure the student’s attendance, participation, and timely payment.
Both parties agree to maintain open and honest communication throughout the duration of this Contract.

5. Termination

Either party may terminate this Contract by giving written notice _________________________ [Number] days in advance.
In the event of termination, the Client shall pay for all sessions completed up to the termination date.

6. Confidentiality

Both parties agree to maintain confidentiality regarding any personal, academic, or proprietary information shared during the course of this Contract.

7. Independent Contractor Status

The Tutor is an independent contractor and not an employee of the Client. The Tutor is responsible for their own taxes, insurance, and any other legal obligations.

8. Governing Law and Jurisdiction

This Contract shall be governed by and construed in accordance with the laws of _________________________ [Your State or Country]. Any disputes arising out of or in connection with this Contract shall be resolved in the courts of _________________________ [Your State or County].

9. Entire Agreement

This Contract constitutes the entire agreement between the parties and supersedes all prior discussions, understandings, and agreements, whether written or oral.

IN WITNESS WHEREOF, the parties have executed this Contract as of the date first written above.

Tutor
Signature: _________________________ [Signature]
Name and title: _________________________ [Name and Title]
Date: _________________________ [Date]

Client
Signature: _________________________ [Signature]
Name and title: _________________________ [Name]
Date: _________________________ [Date]

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What's a Tutoring Contract?

A tutoring contract is a formal agreement between a tutor and a client (often a student or the student’s parent) that outlines the terms, conditions, and expectations of tutoring services. This contract helps ensure transparency, accountability, and clear communication between both parties. In this article, we’ll explore what a tutoring contract is, its key components, and why it’s important for both tutors and clients.

1. Definition and Scope

A tutoring contract defines the scope of educational services to be provided. It specifies the subjects to be taught, the level of instruction, the goals of tutoring, and whether the sessions will be held in person or online. The contract may also include the duration of each session, frequency of lessons, and the learning materials or tools to be used.

2. Parties Involved

The agreement identifies the parties involved — the tutor providing the educational service and the client receiving (or arranging) it. For minors, the client is typically the parent or guardian. Both parties’ contact information and addresses are included, along with their respective roles and responsibilities.

3. Terms and Conditions

Tutoring contracts outline the terms governing the relationship between the tutor and the client. These include payment rates, invoicing schedules, and acceptable payment methods. Cancellation and rescheduling policies are also detailed, such as required notice times and any applicable fees for missed sessions. The contract may also cover issues like late payments, materials fees, and performance expectations.

4. Duration and Renewal

The contract specifies how long the tutoring arrangement will last — whether for a fixed term (e.g., a semester or exam period) or on an ongoing basis. It may include clauses for renewal or extension, as well as the notice period required to terminate the agreement. These terms help both parties plan ahead and avoid abrupt cancellations.

5. Service Specifications

Detailed service specifications are an important part of a tutoring contract. These may include the number of weekly sessions, subjects covered, lesson duration, and any specific learning goals. Tutors may also outline the methodology they use — for instance, personalized learning plans, progress reports, or test preparation. Expectations for student participation and homework completion can also be included.

6. Confidentiality and Privacy

Since tutoring often involves sharing academic records or personal information, confidentiality clauses are critical. These ensure that both the tutor and the client agree not to disclose sensitive information. Privacy provisions may also include how student data is stored or shared, especially when using online learning tools.

7. Independent Contractor Status

A well-drafted tutoring contract clarifies that the tutor is an independent contractor, not an employee of the client. This distinction is important for legal and tax purposes, defining responsibilities such as tax reporting, insurance, and professional conduct.

8. Legal Compliance

Tutoring contracts should comply with relevant laws and educational regulations in the jurisdiction where the service is provided. This may include business licensing requirements, tax obligations, and any local education standards. Both parties should understand their legal rights and obligations before signing.

Conclusion

A tutoring contract is essential for creating a structured, transparent, and professional relationship between tutors and clients. By clearly outlining the scope of services, terms, and expectations, it helps prevent misunderstandings and protects both parties’ interests. Whether you’re a private tutor or a parent hiring one, having a solid tutoring contract ensures accountability, professionalism, and a smoother path to achieving academic success.